Features

Every module. One ledger.

Ten modules — from GST returns and bank payments to Ind AS and consolidation — all posting to the same double-entry ledger, so every report reads from the same books.

Open OwnBooksBook a demo
OwnBooks open on a laptop at a bright desk

Start here

Pick a module to jump in

10 modules, 54 capabilities — all posting to one ledger.

01

General ledger & controls

Double-entry books, approvals and close

02

Receivables & sales

Quote, invoice, collect and settle

03

Payables & bank payments

Vendor bills to direct bank payments

04

Tax & statutory compliance

GST, e-invoicing and TDS from your books

05

Fixed assets & Ind AS

Asset lifecycle, leases and instruments

06

Cash & bank

Reconcile and forecast every account

07

Inventory & procurement

Purchase to stock to cost of goods

08

Multi-entity & consolidation

Many companies, one consolidated view

09

Reports, MIS & audit

Statements, MIS and audit-ready papers

10

Administration

Users, roles, migration and APIs

01 Ledger02 Receivables03 Payables04 Tax & GST05 Fixed assets06 Cash & bank07 Inventory08 Group09 Reports10 Admin
01
LedgerDemo data

Journal JV-0142

Risk 40 · Medium
AccountDrCr
Office rent1,20,000
TDS payable (194-I)12,000
HDFC current a/c1,08,000
BalancedPosted

Module 01 / 10

General ledger & controls

Double-entry books, approvals and close

  1. 01

    True double-entry core

    One posting service writes balanced vouchers for every document — invoices, payments, depreciation, journals — with control accounts and subledgers.

  2. 02

    Journal risk scoring

    Every journal batch scored 0–100 on control and anomaly factors, with High/Medium/Low bands and reasons you can act on.

  3. 03

    Approvals & maker–checker

    Approval rules with amount thresholds on sales and vendor invoices, maker–checker on vendor invoices, and a full activity log of who did what, when.

  4. 04

    Dimensions & allocations

    Tag transactions with financial dimensions, allocate costs across them, and analyse P&L by dimension.

  5. 05

    Budgets vs actuals

    Enter budgets and compare with actuals as the year unfolds.

  6. 06

    Period & year-end close

    A period-close checklist with sign-offs, a close workspace and a logged reason for every reopen — alongside recurring journals, deferrals and FX revaluation of open invoices.

02
ReceivablesDemo data

INV-2291 · Demo Traders

Paid

₹2,36,000

Settled by UPI · receipt RC-0877

Receivables aging

0–30 · 48%31–60 · 27%61–90 · 15%90+ · 10%

Module 02 / 10

Receivables & sales

Quote, invoice, collect and settle

  1. 01

    Quotes to invoices

    Sales quotes, sales orders, price agreements and GST sales invoices with approval rules and tax-invoice PDFs.

  2. 02

    Recurring & subscription billing

    Recurring invoice profiles and service-contract billing — generate all due invoices in one click, as drafts or posted.

  3. 03

    Receipts & settlement

    Record customer receipts, settle against open invoices, track unapplied receipts and credits.

  4. 04

    Collections & aging

    Aged receivables, customer statements, collections follow-up and provision for doubtful debts.

  5. 05

    Hospital (HIMS) integration

    Upload HIMS bill files, review and post them, and trace any bill in the hospital bill register.

  6. 06

    Cash, card & UPI settlement

    Settle daily collections across cash, card and UPI to the bank, cleanly.

03
PayablesDemo data

Payment batch PB-031

14 bills

₹8,42,300

H2HBank
ApprovedOTP verifiedAt bankSuccess

Module 03 / 10

Payables & bank payments

Vendor bills to direct bank payments

  1. 01

    Vendor invoices with TDS

    Enter vendor invoices as drafts, deduct TDS, link POs, route through approval and post with maker–checker. Bulk upload supported.

  2. 02

    H2H direct bank payments

    Pay vendors straight from OwnBooks over host-to-host bank connections — OTP, approval hierarchy, status tracking and auto-posting.

  3. 03

    Bulk payment batches

    Pay many payees in one batch, run payment proposals, and manage payee bank accounts.

  4. 04

    Employee expenses

    Expense claims, advances and employee statements of account.

  5. 05

    Vendor lifecycle

    Vendor advances, debit notes, credits settlement, statements and the purchase line register.

  6. 06

    MSME dues reporting

    Track and report MSME dues to stay on the right side of the law.

04
Tax & GSTDemo data

Returns · September

From posted books
GSTR-1Prepared · CSV export
GSTR-3BReady to review
e-InvoiceIRN generated · 312
TDS 26QQuarterly export

Module 04 / 10

Tax & statutory compliance

GST, e-invoicing and TDS from your books

  1. 01

    GST returns from your books

    GSTR-1 and GSTR-3B prepared from posted invoices and notes, with CSV exports, plus a printable GSTR-9 annual summary.

  2. 02

    E-invoicing & e-way bills

    Generate IRN, acknowledgement and signed QR for B2B invoices inside OwnBooks, print tax invoices, cancel when needed, and create e-way bills from invoice data.

  3. 03

    ITC reconciliation

    Import GSTR-2B, auto-match against booked vendor invoices, and see ITC booked but missing in 2B.

  4. 04

    TDS & TCS end to end

    TDS summaries, deposits and Form 26Q/24Q preparation; TCS collected on sales, deposited correctly.

  5. 05

    GSTIN lookup

    Fetch a customer’s or vendor’s GST details from their GSTIN through your GST service provider.

  6. 06

    Income-tax depreciation

    Compute IT depreciation alongside your books' depreciation.

05
Fixed assetsDemo data

Asset FA-0078 · CNC machine

WDV 15%
Written-down value Straight line

Module 05 / 10

Fixed assets & Ind AS

Asset lifecycle, leases and instruments

  1. 01

    Full asset lifecycle

    Register, acquire, depreciate monthly and dispose — with a fixed asset register and Schedule III note.

  2. 02

    CWIP & capitalisation

    Record capital work in progress and capitalise it when ready.

  3. 03

    Ind AS 116 leases

    Right-of-use accounting, lease adjustments and the roll-forward report.

  4. 04

    Ind AS 109 instruments

    Record and account for financial instruments correctly.

  5. 05

    Movable asset custody

    Track movable assets with a custody register.

06
Cash & bankDemo data

HDFC ···4421 · reconciliation

Auto-matched
Bank statementBooks
NEFT · Demo Traders₹2,36,000₹2,36,000
UPI · collections₹48,250₹48,250
CHQ 004512₹1,08,000₹1,08,000
Bank charges₹590Review

Module 06 / 10

Cash & bank

Reconcile and forecast every account

  1. 01

    Bank reconciliation

    Import daily statements (Excel or CSV), review auto-matches, resolve the rest and lock the reconciliation.

  2. 02

    Books vs Bank

    The bank reconciliation statement, generated — not built in a spreadsheet.

  3. 03

    Cash flow forecast

    See what's coming in and going out before it happens.

  4. 04

    Bank & clearing masters

    Multiple banks and accounts with clearing reconciliation.

  5. 05

    Loans & overdrafts

    Loan schedules with EMIs and overdraft interest, tracked through the books.

07
InventoryDemo data

Purchase flow · PO-1187

PR approved
PR
PO
Bill
Stock
Batch B-104 · exp 03/27240 pcs
Landed cost (freight, duty)+ ₹18,400
Main warehouse, HyderabadIn stock

Module 07 / 10

Inventory & procurement

Purchase to stock to cost of goods

  1. 01

    Requisitions to purchase orders

    Purchase requisitions with up to three approval levels, purchase orders, and a turnaround-time report from request to vendor invoice.

  2. 02

    Batches, lots & serials

    Track batches, lots and serial numbers through every movement.

  3. 03

    Warehouses & stock counts

    Transfer stock between warehouses and bins; run physical stock counts.

  4. 04

    Landed cost & COGS

    Apply landed cost to received stock and analyse cost of goods sold.

  5. 05

    Projects with WIP

    Run projects with work-in-progress accounting and billing.

  6. 06

    Items & UoM

    Released products, units of measurement and price setup.

08
GroupDemo data

Group consolidation · FY 25-26

3 entities
India Pvt LtdHealthcare LLPRetail Pvt Ltd

Consolidated group

Intercompany eliminated in the report

Module 08 / 10

Multi-entity & consolidation

Many companies, one consolidated view

  1. 01

    Legal entities in one tenant

    Run every legal entity in one organisation with shared masters and an “All entities” view.

  2. 02

    Intercompany accounting

    Post intercompany journals and reconcile intercompany balances.

  3. 03

    Group consolidation

    Consolidate the group without exporting to spreadsheets.

  4. 04

    Entity-wise trial balance

    See the trial balance by entity, dimension or intercompany counterparty.

09
ReportsDemo data
Finance insights dashboard in OwnBooks

Module 09 / 10

Reports, MIS & audit

Statements, MIS and audit-ready papers

  1. 01

    Financial statements

    Trial balance, P&L, balance sheet, cash flow, comparative trends and Schedule III statements.

  2. 02

    MIS ratio pack

    Liquidity, profitability, efficiency and leverage ratios — with the formulas shown.

  3. 03

    Audit work papers

    Expenditure schedules tied to the trial balance, plus subledger-to-GL reconciliation.

  4. 04

    Finance KPIs & dashboard

    A customisable dashboard and a Finance KPIs workspace for daily control.

  5. 05

    Dimension & day book reports

    Slice by dimension, review the day book, browse voucher transactions.

  6. 06

    PDF document designer

    Design your invoice and document PDFs to match your brand.

10
AdminDemo data

Users & roles

3 roles
ADAdminFull access
ACAccountantPosts entries
VWViewerRead-only

Module 10 / 10

Administration

Users, roles, migration and APIs

  1. 01

    Users & roles

    Admin, Accountant and Viewer roles — everyone gets exactly the access they need.

  2. 02

    Data migration

    Migrate opening balances from Excel templates and import your chart of accounts and vendor master.

  3. 03

    Email & GST APIs

    Configure the mailer for payment advice and the GST lookup API.

  4. 04

    Guided documentation

    124 step-by-step guides that follow the actual screens in the app.

ERP depth. Accounting-app simplicity.

Open the portal and see your books, or talk to us for a walkthrough tailored to your organisation.

Open OwnBooksBook a demo